Recruitment Terms apply to Employers hiring Employees (Full-time or Part-time), Contractors or Consultants for their companies through Prolancer.
Account – The account provided by PROLANCER to each user of our website/platform.
Candidate or Candidates – A potential Contractor, Employee or Freelancer shortlisted by PROLANCER or the Client, for hiring or recruitment by the Client.
Client or Employer – A company or organisation using our service for hiring prolancers, contractors/employees or for recruitment purposes.
Contractor/Professional Contractor – One or more individuals who make their professional skills available to Hirers or Clients on salaried basis, to complete works known as Jobs for Hirers or Clients, via our platform.
We, Our, Company, Us, The Company, PROLANCER – Means Prolancer.com, the registered trademark of Teams Network Limited.
Project(s)/Job(s) – One or more full-time, part-prime or contract work posted/commissioned by the Hirer(s) or Employer(s) and undertaken by the Freelancers, Employees or Contractors.
Relationship Manager (RM) – A dedicated account manager assigned by PROLANCER to work with the Hirer/client to understand the client's requirements and technical needs. Relationship Manager will lead the publication of the posted jobs and will screen, interview and shortlist qualified candidates for the Hirer.
a) General Terms
All Projects/Jobs accepted by PROLANCER (hereinafter, "The Company") shall be governed by the present General Terms and Conditions (laid out in this document and our Terms of Services). Unless The Company expressly accepts the Client's conditions in writing, the present terms and conditions supersede all other terms and conditions in the event of a conflict.
Client shall pay The Company's fees under the payment terms mentioned in the specific conditions. All fees are calculated according to the rate in effect at The Company, plus VAT or equivalent taxes.
If the Candidate introduced by The Company is not hired by the Client or if he/she rejects the employment (or collaboration) offered by the Client, and if the Candidate is subsequently employed by (or collaborates with) the Client within a period of 18 months following the date of the first introduction of the résumé of the Candidate to the Client, then the Client shall pay fees to The Company as stipulated in paragraph (2) above.
If the Client introduces a Candidate selected for them by The Company to another person or company, and if the Candidate is hired by (or collaborates with) said person or said company within a period of 18 months following the date of the first introduction of the résumé of the Candidate to the Client, then the Client shall pay the fees to The Company as stipulated in paragraph (ii) above.
If, for a given job, the Client decides to hire (or to collaborate with) more than one of the Candidates introduced by The Company, instead of just the one contractually agreed upon, then the Client shall pay The Company fees for each of the Candidates thus hired as stipulated in paragraph (2) above.
The Client shall inform The Company of the hiring of any Candidate(s) in accordance with the present terms and conditions within five days and specifically, of the terms and conditions of the employment contract agreed to by the Candidate(s) hired.
The Candidate's transportation and other expenses incurred while going to an interview with the Client are for the Client's account (if agreed with the candidate in advance).
The Client shall be responsible for all medical examinations and for all steps necessary in obtaining work permits or authorisations for the Candidate. Furthermore, the Client shall ensure that he/she is in perfect accordance with all employment legislation in effect.
The Company shall use its best efforts to ensure the aptitude of the Candidates introduced to the Client and to maintain a high quality of service and integrity, but it does not guarantee expressively or implicitly the aptitude of the Candidate introduced to the Client.
The Company is not liable to the Client for any damages, loss, expenses, disputes or spending suffered or incurred by the Client in connection with the outsourcing, recruiting or hiring of Candidates by the Client.
All invoices that remain unpaid after the payment terms (see section c), will be subjected to a compensation of 10% with a minimum amount of £50 based on an annual interest of 10%.
If the Client or the initial Candidate cancels the employment contract during the probationary period, The Client can rebate as per section (d) of this document, or The Company will use its best efforts to find a replacement without any additional expenses for the Client (except for advertising expenses mutually agreed upon by the Company and the Client beforehand), under the express conditions that:
all sums due by the Client have been paid in accordance with the present general terms and conditions;
the Client has notified The Company in writing within seven days of termination that employment has been terminated;
the Client or one of its subsidiaries or another company of the group has not hired the Candidate within a period of 12 months following the end of the contract;
the end of the contract is not the result of an economic lay-off or from a modification of the position (or of the function) exercised by the Candidate or from a restructuring by the Client;
the position is identical;
moreover, if the Candidate's salary is higher than the former one, The Company will invoice the difference to the Client.
The Client is deemed to have accepted The Company’s terms and conditions having agreed to interview or employ the Candidate. The Client is bound to these conditions if a subsidiary, franchise, agency, license or partner of the Client interviews or employs the Candidate. If the Candidate is employed by any other company through an introduction of the Candidate by the Client ,the Client will be liable for the full fee as laid out in these terms and conditions.
c) Fee Payable and Payment Terms
By hiring through Prolancer, we will assign a specialist supervisor from our team as your dedicated relationship manager (RM) to work with you to understand your requirements and technical needs. Your RM will create a job description based on your requirements and will identify, screen, interview and shortlist top qualified resources for your review.
Prolancer ask hirers to deposit an upfront payment before advancing with the resource-sourcing stage. The amount of the upfront payment is variable depending on the project or job requirements and the number of resources you are hiring.
* Upfront fee for Contract/Consultants and Employment will be credited back on the final invoice for Service fee.
** Service fee is calculated based on the total value of the project or offered salary.
*** Grants service fee is charged only for successful application.
The above fees are exclusive of VAT.
The Client agrees to notify the Company on the same working day as the appointment of an applicant is accepted by the Client. The Client agrees to notify the Company in writing of the terms of the applicant's employment including annual gross remuneration within five days.
The fee payable to the Company by the Client for an introduction resulting in an engagement is the amount equal to 15% of the agreed Salary and will be payable within fourteen days of the date of invoice from the Company.
VAT will be charged at the standard rate of UK Value Added Tax at the time of employment of the Candidate.
If the Client does not pay fees within the fourteen day period as agreed by acceptance of these terms and conditions, The Company will not be bound to offer any rebate or re-run of services as laid out in this document.
If the Candidate leaves the employment of the Client or the Client terminates the Candidate’s employment within the first two weeks of employment, the Company will offer a full rebate of Service Fees payable (provided agreed payment terms were met) or find a replacement for the Candidate free of charge. In case of redundancy, there will be no refund.
After the first two weeks, a sliding scale of rebate will apply
The rebate does not include the Upfront Fees.
Rebates can only be given provided the Client has written to the Company to inform the Company of the Candidate’s termination within five working days of the Candidate leaving or being dismissed, and that the original fee has been paid as per the Fees Payable and Payment Terms in section c.